Job Description

Job Title Events Coordinator Location & Hours Hybrid in Washington, D.C. 20001, Pennsylvania Ave. NW. Start date: June 2026. Contract position (6+ months with option to convert). Part‑time 16‑20 hrs/week initially, transitioning to full‑time 40 hrs/week. Compensation W2 Pay Rate: $20/hr – $30/hr. Benefits Eligible for Health, Dental, Vision, 401K. Job Description Support the planning, coordination, and execution of executive‑level and school‑wide events while delivering a high‑touch customer service experience to internal and external stakeholders. Day‑to‑Day Responsibilities Coordinate logistics for events including receptions, dinners, conferences, seminars, and multi‑day programming. Support attendee management, scheduling, room setup, communications, and vendor coordination. Assist with onsite event execution, troubleshooting, and stakeholder support. Maintain event documentation, timelines, and operational tracking. Manage data entry and logistics within Cvent and related administrative systems. Coordinate travel‑related logistics and act as liaison with travel vendors. Partner with the Events Manager and stakeholders to improve operational workflows and event scalability. Provide white‑glove customer service to executive‑level stakeholders and guests. Support administrative tasks tied to event operations and communications. Requirements Must‑Have Skills/Experiences: 2+ years of experience in event coordination, hospitality, administrative support, customer service, or related environments. Experience supporting events from planning through execution. Strong organizational and multitasking skills. Experience coordinating logistics, scheduling, communications, or operational support. Excellent written and verbal communication skills. Strong customer service and stakeholder management experience. Comfortable supporting executive‑level stakeholders and VIP guests. Ability to adapt quickly in fast‑paced environments. Ability to travel between Washington, D.C. and Baltimore for major events. Familiarity with Cvent or similar event management systems preferred. Nice‑to‑Have Skills/Experiences: (Not required, but a plus) Experience supporting events in higher education, nonprofit, or professional services environments. Experience with operational process improvement or event scalability initiatives. Bachelor’s degree preferred. Prior exposure to executive‑level events, leadership seminars, or conferences. Must be authorized to work in the U.S. and is not eligible for sponsorship. #J-18808-Ljbffr

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