Job Description

Job Summary The Events Coordinator is responsible for supporting the Firm’s initiatives by executing high-quality and engaging events and other assignments while providing outstanding client service in a fast-paced environment. This role reports into the Director, Administration and supports multiple departments, ensuring that the Firm’s high standard of excellence is met. Essential Job Duties & Responsibilities Organize, coordinate and support execution of Firm-sponsored events, with a focus on regional events of all sizes and formats, from planning and development to execution and post-event follow-up, working in collaboration with Client Development & Engagement, Legal Recruiting colleagues and other key stakeholders. Coordinate and provide logistical event support including venue and vendor research, site inspections, invitation design, development of invitation lists and mailings, menu selection, décor, staffing, promotional items, etc. Serve as liaison between Office of General Counsel, internal stakeholders and third parties to ensure seamless contracting process for venues, caterers and other vendors and suppliers by maintaining version control, monitoring deadlines, requesting status updates and ensuring all parties’ requests are clearly communicated and thoroughly reviewed. Establish and cultivate relationships with restaurants, caterers, hotels and other events-related service providers; stay abreast of new restaurant openings, closings, and any changes in ratings. Track expenses and approvals during planning process, review and process invoices, and assist with post-event reconciliation and ROI to ensure events remain in line with budget provided by event stakeholders. Work with key stakeholders to execute event protocol, ensuring an exceptional standard of delivery, service and attention to detail. Research ways to optimize the event planning process (e.g., leveraging new event technology, identifying ways to improve attendee experience, analyzing event success, determining creative and cost-effective approaches). Partner closely and effectively with other colleagues in Client Development & Engagement, Legal Talent, Procurement and Administration to monitor progress of each event to ensure checkpoints and objectives are achieved. Maintain and ensure the integrity of the Firm’s CRM by adding and updating event-related information. Coordinate and execute Los Angeles-based client holiday gifting program in partnership with the Director of Administration and West Coast CDE and Events teams, including supporting selection and sourcing of thoughtful gifts consistent with Firm standards, ensuring timely ordering and delivery, accounting for West Coast timelines and holiday shipping deadlines, coordinating internally to avoid duplicate gifting and ensure a seamless experience across teams, and logging all gifts and recipients for internal tracking, compliance and CRM purposes. Support other Firm initiatives as needed. Work with stakeholders in other departments and other offices, as needed. Perform additional duties as needed. Education Required Bachelor’s degree in Advertising, Marketing, Communications, Public Relations, Hospitality, or a related field. Skills and Experience Required 2+ years of relevant events management experience. Excellent written and oral communication skills. Excellent planning, time management and organizational skills. Ability to work independently and collaboratively in a demanding environment. Strong attention to detail and self‑motivation to produce accurate, timely and complete work product. Strong project management skills, initiative and ability to manage multiple projects concurrently. Strong problem‑solving and analytical skills to make sound decisions, provide solutions or recommendations and to escalate as appropriate. Ability to interact well and build professional relationships through networking and collaboration while maintaining a high level of customer service, diplomacy and discretion. Ability to effectively communicate and engage with Partners, clients, colleagues and vendors as appropriate. Positive, can‑do attitude and professional demeanor, demonstrating team‑player behaviour. Ability to quickly develop organizational astuteness and understand the Firm’s culture, vision, policies and practices. Must be able to commute to downtown Washington, DC for in‑office work a minimum of four days per week and as needed for event coverage. Must be flexible and willing to work additional hours as needed. Ability to travel as needed. Proficiency in Microsoft Office programs and Adobe Suite. Preferred: experience in a professional services office environment. Preferred: demonstrated experience using a Client Relationship Management (CRM) system. Salary Information Estimated base salary range (CA Only) is $65,000 to $80,000. The actual salary offered will depend on qualifications, relevant experience, education, certifications or other professional licenses held and, if applicable, the location in which the applicant will be performing the job. This role is non‑exempt (overtime pay eligible). Simpson Thacher will not sponsor applicants for work visas for this position. Equal Employment Opportunity Policy Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based on race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This policy applies to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #J-18808-Ljbffr

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